Entry level Job Associate Engineer – DataDoc Mgmt

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Job Description:

Where you fit in

Technical Asset Operations (TAO) team aims to develop central, competitive capabilities delivering end-to-end value through the AMS work processes as an integral part of our Downstream Manufacturing (DS-M), Integrated Gas & New Energies (IGNE) and Upstream (UP) asset teams. We support the business worldwide and often do so together with the deep capability of our Project & Technology (P&T), Information Technology (IT) and Finance & Data Operations (FO-Data) partners. You are going to play a vital role in the delivery of continued efficiency and effectiveness improvement by bringing cross-business learning on key processes.

What is the role

This role is responsible for the maintenance, assurance, technical support, and standardization of Shell’s Upstream, IG and Downstream assets technical data.

This role is expected to assist with the implementation of Data/Document Control procedures and operationalising systems, processes and work instructions as per the Information Management Plan. You will also ensure Data/Document Management consistency across all Projects, rigorously, often times maintaining control and traceability of the documentation from Project initiation throughout to completion for a portfolio of small to medium sized projects.

What we need from you

Other Posts You May Be Interested In

Work in CMMS (SAP) and EDMS tools such as either AIM-EDMS / ASSAI / ACCONEX / UDOCs (Doc Management tool) for Maintenance, assurance, technical support and standardization of technical data and documents of the manufacturing sites, chemical plants, supply chain and distribution locations. With support roles on site engagement & technical & tools forums.
Analyze data and business processes which includes data cleansing, data mining and profiling, benchmarking, reporting projects for site related equipment and maintenance related activities.
Monitors functional mailbox for Document Turnovers on daily basis and prioritizes the completion of these document turnovers based on agreed criteria and in line with asset standards.
Understands data related maintenance reports, equipment drawings, circuit diagrams, P&IDs, operation, and maintenance manuals of OEMs for Downstream (Refineries and Chemical plants) operations.  Understanding the functions of the various equipment’s /instruments and knowledge of reading/ interpreting the engineering drawings (P&IDs, PEFS, PFDs) is an advantage.
Opens each drawing or document and performs quality check based on the Asset’s Document Management standards – returns document turnovers to the originator that don’t meet baseline quality standards.  Sends required notifications and closes document turnover per instruction when complete.
Loads documents to EDMS, adds metadata and links to FLOC per instruction.
Looks at opportunities to streamline processes in the future.
The role primarily involves the remote support to the downstream operating units/sites in the drawing management & updates.

Key Experiences and Qualifications:

Preferably a graduate of Engineering, with 2-5 years of experience handling technical documentation in the Oil and Gas or related industry.
Experience working in an ERT or Computerized Maintenance Management Systems (CMMS) such as SAP/Blueprint.
Experience working in an Engineering Document Management Systems (EDMS.) such as AIM-EDMS / ASSAI / AHA.
Experience in applying document management standards (such as Document Numbering schemes), metadata management, and working in an established document management workflow.
Technical Documentation of Project Drawings – IFR/IFC’s, Level Sketches, P&IDs, PEFs, etc., Vendor/OEM Manuals, Equipment Diagrams
Experience in AIM-EDMS, ASSAI, and Primavera is a big advantage.
Experience in Engineering Projects as part of project controls team is an advantage.
Experience in Reporting and Analysis and use of tools such as MS Access, Advanced Excel, Spotfire, Power BI, and other similar tools is an advantage.
Experience in Engineering Continuous Improvement practices, Failure Mode and Effects Analysis, Fault Tree Analysis, and Total Quality Management is an advantage.
Effective initiative to identify and help resolve business and  technical issues within areas of responsibility.
A self-starter and reliable deliverer, with good verbal and written skills in English.
Exposes the individual to all cultural backgrounds and organizational levels across the globe, across diverse time zones.

An Inclusive & Progressive Place to Work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.
We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.
We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown that women and underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply