Executive Assistant Job ID- 141

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Job Type
Full Time

Hiring contact
Nichole Johnson Gengaro

The Role

Perform a wide variety of administrative duties including

  • Global calendar management, international travel arrangements, organizing itineraries, processing expenses, booking conference rooms and managing catering needs – all while adhering to company expense guidelines.
  • Secure all necessary visas for international travel. Executive Assistant
  • Facilitate the organization of department events – such as workshops, management meetings and team building events.
  • Select and support the negotiation process for venue contracts – meeting space, catering, AV, etc.
  • Support event and group travel logistics.
  • Prepare meeting materials including presentations.
  • Register office guests – internal and external. Meet & greet these guests. Executive Assistant
  • Confirm conference rooms and clear/set-up rooms as needed.
  • Organize and file documents, create a filing system and manage task lists.
  • Handle telephone calls, mail, shipping and messenger runs as needed. Executive Assistant
  • Order/retrieve VP lunches as requested.
  • Partner with the People team on on-boarding and off-boarding activities for department members.
  • Work independently, perform special projects by coordinating required activities, develop forms/reports, and interact with outside/inside sources to obtain required information. Executive Assistant

Job Qualifications

Other Posts You May Be Interested In

  • Five years or more secretarial/administrative experience, preferably in senior executive office environment. Experience working in an international company is a plus.
  • Excellent PC skills – Word/Excel/PowerPoint.
  • Ability to handle highly confidential information.
  • Experience managing a department budget is preferred.
  • Strong initiative, verbal/written communication, organizational and administrative skills required.
  • Ability to work independently, set priorities and coordinate multiple projects. Executive Assistant
  • Effectively and efficiently prioritize multiple tasks along with working well under pressure and tight time frames. Executive Assistant

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Perform a wide variety of administrative duties including

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  • Global calendar management, international travel arrangements, organizing itineraries, processing expenses, booking conference rooms and managing catering needs – all while adhering to company expense guidelines.

    • n

  • Secure all necessary visas for international travel.

    • n

  • Facilitate the organization of department events – such as workshops, management meetings and team building events.

    • n

  • Select and support the negotiation process for venue contracts – meeting space, catering, AV, etc.

    • n

  • Support event and group travel logistics.

    • n

  • Prepare meeting materials including presentations.

    • n

  • Register office guests – internal and external. Meet & greet these guests.

    • n

  • Confirm conference rooms and clear/set-up rooms as needed.

    • n

  • Organize and file documents, create a filing system and manage task lists.

    • n

  • Handle telephone calls, mail, shipping and messenger runs as needed.

    • n

  • Order/retrieve VP lunches as requested.

    • n

  • Partner with the People team on on-boarding and off-boarding activities for department members.

    • n

  • Work independently, perform special projects by coordinating required activities, develop forms/reports, and interact with outside/inside sources to obtain required information.

    • n

nn

Job Qualifications

nn

    n

  • Five years or more secretarial/administrative experience, preferably in senior executive office environment. Experience working in an international company is a plus.

    • n

  • Excellent PC skills – Word/Excel/PowerPoint.

    • n

  • Ability to handle highly confidential information.

    • n

  • Experience managing a department budget is preferred.

    • n

  • Strong initiative, verbal/written communication, organizational and administrative skills required.

    • n

  • Ability to work independently, set priorities and coordinate multiple projects.

    • n

  • Effectively and efficiently prioritize multiple tasks along with working well under pressure and tight time frames.

    • n

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AB InBev focuses on Food and Beverages, Technology, and Craft Beer. Their company has offices in New York City. They have a very large team that's 5000+ employees.

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You can view their website at https://www.ab-inbev.com/ or find them on LinkedIn.

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Executive Assistant Job ID- 141

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